Whether you're just launching a business or already manage a business, ensuring every task is completed within a single day can be difficult, time-consuming and stressful. Depending upon the number of employees you manage as well as the number of departments, the number of tasks can add up quickly and it's your responsibility to ensure they are completed in a timely fashion. But, how do you manage the time and ensure work responsibilities are carried out? Below are three steps you can take to help efficiently manage time and increase productivity.
Stay organized
Staying organized at work will help you and your employees gain quick access to needed items such as important documents or files, increasing productivity. You can stop frantically worrying about where items are placed and spend more time being productive. Also, staying organized helps reduce clutter and can take a burden off the shoulders of everyone.
In addition, it's important to organize your time. Organizing your time helps you to not only map out your day according to the tasks you have to complete, but also keeps track of when you completed tasks, in which you can configure how long certain tasks took. Also, many businesses use a timesheet management system for time tracking purposes, which helps reduce the time spent recording tasks and decreases the time needed to track and report tasks.
Set goals
To help manage the workload, you should set goals for employees and yourself to reach. Setting goals will help you and your employees utilize time effectively. When creating goals, you should ensure that they are realistic and able to be met. Also, creating goals will reduce the need to multitask, which can not only be time consuming but can result in poor work performance. Once you set goals, ensure that all employees are aware of the goals and know of their tasks and deadlines.
Ignore irrelevant tasks
While it may be obvious that you should devote your attention to completing tasks, you may not realize how much time you waste on irrelevant tasks. Think about how much time you spend in a single day checking your email to see if clients or employees reached out to you. If it's quite an amount of emails you receive and you take the time out to look at them and respond, you're wasting time that could be spent on more important tasks. However, since communicating with clients and employees is essential, to help avoid wasting time and responding to emails, you can set up time-frames in which you devote time to responding, or set up an automated email response until you have time to send a response.
About the Author
Jillian Johnson is a professional content writer who knows what it's like to work on the clock with tasks ticking and here she offers her advice to other workers about time-management. Follow her @JillianLJ87.
